Bookings & Calendar

Seedling separates things you sell at checkout from things you reserve on a calendar. This page explains where org members manage each kind of booking or sale.

Quick map: where to go

What happened	Where to manage it
Customer bought a product online or via POS	Store Sales — pickup, ship, redeem tickets
Customer reserved a rental by date (pending request)	Product Bookings — confirm, invoice, complete
Customer paid a rental booking invoice	Store Sales — pickup and return for that rental
Another org or customer booked your shared resource	Resources → incoming bookings — approve or decline
Monthly patron support payment	Dashboard Patrons card or Subscriptions
See everything on a timeline	Calendar — product bookings, resource bookings, tasks, projects

Unified calendar

Open Calendar in the Operations section to see:

• Product bookings — rental reservations (blue)
• Resource bookings — shared equipment or space lent to others (green)
• Tasks & projects — internal due dates

Calendar is a view — you still confirm or complete bookings from the Product Bookings or Resources pages.

Product bookings (rentals by date)

Rental products use a book first, pay after confirm flow. They cannot be added to the store cart.

1. Create a product with type Rental and mark it public
2. Customer clicks Book now on your storefront, picks dates, and submits a request (status: pending)
3. Review at Product Bookings → open the booking
4. Confirm the booking — optionally check Create invoice and Email payment link
5. Customer pays the invoice (Stripe Connect required)
6. After payment, fulfill pickup/return in Store Sales
7. Mark the booking Complete when the rental period ends

You can also create bookings manually from Products or the Calendar, with the same confirm → invoice → pay options.

Resource bookings

Shared resources (tools, rooms, equipment) use a separate booking flow between organizations or customers. See Shared Resources for creating resources and approving requests.

• Incoming requests appear on the resource or in your booking management views
• Approve or decline; use notes to coordinate pickup and return
• Patron-only resources require an active patron subscription to book

Patron subscriptions

• Sign-ups: public patron page (/organizations/your-slug/patrons)
• Overview: Patrons card on the dashboard — active count and monthly total
• Full list: Subscriptions — pause, resume, billing
• Buyer view: patrons see status in My Purchases

Setup details: Patrons guide.

Permissions

Team members need the right permissions (for example manage bookings, view invoices, approve resource bookings). Owners configure roles under Role Management .